Protocol as a form of document in the industry and environment that is official

Protocol as a form of document in the industry and environment that is official

Protocol is really a document of collegial systems, which records the accepted place, time and reason for keeping conferences, conferences, round tables, conversations, etc., the composition of presentations, the content of heard reports, speeches and choices from the issues discussed. The protocol also offers up those activities of investigative bodies, systems of general public order protection, etc.

Theoretical information on protocol document

The protocol is finalized by the state, competent person certifying this or that fact, that is, the employees secretaries of this appropriate bodies, or even the secretaries or secretariats elected in the conference (at meetings, conferences), and finalized by the president and secretary regarding the working presidium or the chairman and all sorts of people in the commission.

Protocols are divided in to groups by completeness and method:

  • Compression, for which only the decisions are fixed.
  • Complete, which, aside from the decrees, have speeches of speakers as well as other participants in conferences.
  • Verbatim, for which all shows are written verbatim. Details:
  • name of document kind (protocol);
  • serial wide range of the protocol;

  • the name associated with the conference, a conference, showing their nature (general conference, manufacturing conference, expanded meeting, etc.);
  • the name regarding the enterprise, company;
  • date, location regarding the conference;
  • the composition that is quantitative of individuals. If you can find a large amount of individuals, it really is adequate to indicate how many attendees and put in a enrollment letter towards the protocol;
  • Positions, surnames, initials of the relative heads associated with the meetings, conferences, (chairmen, secretaries, people in the presidium);
  • the agenda. Issue must be developed into the nominative situation;
  • the written text;
  • a list of annexes to your protocol indicating the quantity of pages;
  • signatures of the relative heads of meetings, seminars (chairmen and assistant).

The following additional details, such as approval stamps, are required for certain types of protocols.

The written text associated with the protocol drafted for the speeches associated with participants regarding the meeting should really be concise, precise.

Extract from protocol – a different type of official document

Extract from protocol the most frequently used types of documentation, delivered (transmitted) to people (enterprises), while the name regarding the style of document (excerpt through the protocol). This kind of document is employed more regularly than the protocol, as it is time saving but still represents all of the needed information. It often tells in regards to a particular subject, even if the conference ended up being specialized in several problems.

Information on extract from protocol:

  • the protocol quantity from which the extract is made;
  • the name associated with human body, the conference, circular table, etc.;
  • date;
  • the written text about this problem;
  • signatures.

Test of extract from protocol

Extract from protocol No.3 of meeting associated with the board from

Trade Union Committee regarding the Oklahoma University.

Agenda: statement by prof. S. Russel by having a petition for security of environment by decreasing the usage of synthetic in the territory associated with college campus.. RESOLVED: approve the measures proposed by teacher Russell. Original signed by:

Chairman of this meeting (signature) L. Thion


Share This


Join The Discussion

Your email address will not be published.

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>